Spring Harvest (the event) subscribes to the Evangelical Alliance Basis of Faith and Lausanne Covenant. Essential Christian will review applications to ensure the organisation reflects the aims, objectives, and ethos of Spring Harvest.

Participation is subject to agreement with our Guide to Safeguarding. Other requirements are detailed in our Guide to Exhibitors. We reserve the right to cancel any booking where required items are not received in the requested timescale.

4. Payment, confirmation and cancellation

5. Your responsibility

Organisations must complete in advance our Risk Assessment for the safe assembly and dismantling of their stand and all activities that will take place. Essential Christian reserve the right to alter or to close a stand which in their reasonable opinion is unsafe. Essential Christian cannot accept any liability in this respect.

Participation is subject to agreement with our Guide to Safeguarding. In addition, if your exhibit is interactive and designed to engage children or vulnerable adults who may be unaccompanied by a parent or guardian at any time, your supervising team  must be in possession of an Enhanced DBS Certificate. You are required to provide written confirmation that this is in place.

Organisations are required to provide, in advance, a copy of their Public Liability Insurance Certificate showing a minimum Indemnity Limit of £5,000,000 in respect of any one Event. Employers Liability Insurance is not sufficient.

Exhibitors are responsible for providing tables, cloths, backdrops and display boards all of which must be of professional standard.

Other requirements are detailed in our Guide to Exhibitors.

6. Your Team

Your team leader is responsible for the behaviour and management of their team and your organisation’s reputation. We expect all your team to behave in a respectful and appropriate way to all Spring Harvest guests, team and volunteers, and adhere immediately to any requests or instructions given by the Exhibition Manager or other Essential Christian staff.

You will be responsible for ensuring that all your staff are fit to work and are not displaying any symptoms of illness which could be contagious.

You must ensure that overseas volunteers or workers hold the correct visa. Essential Christian cannot take responsibility for sponsoring their entry or confirming their eligibility.

7.Stand space and activities

Unless Essential Christian have granted prior written authorisation, you may not do any of the following:

• Have available on the stand anything that might be considered a hygiene risk, e.g. unwrapped sweets.
• Sell products that are available for sale in the Spring Harvest Bookshop or the Spring Harvest Stand.
• Conduct any activities outside your exhibition space (all business activity must be conducted within the confines of your stand area).
• Offer persistent or unsolicited promotion of your services, activities or products directly to guests or team within or outside your exhibition area.
• Make or arrange any public announcements with a microphone.
• Make or arrange signposting.
• Publicise special appearances.
• Sell, assign, rent, transfer, trade or share any part of the Spring Harvest exhibition package.

Also note:

• Butlin’s have exclusive rights to the sale of food and drink and these items should not be sold or given away from your stand.
• Surveys or questionnaires must be approved by Essential Christian in writing prior to arrival.
• All business activity must be conducted within the confines of your stand area.
• All articles, goods, advertisements, signs and any other material exhibited must comply with the law and be free from any offensive or defamatory images, words or statements. They must not infringe copyright, trademark, design, patent, or other intellectual property right and must conform to any statutory provisions or regulations. Essential Christian reserve the right to ask you to remove immediately from your stand anything that we deem inappropriate or unsuitable or which may cause offence to delegates. Please insure against any cost, claims, or demands in relation to Essential Christian making this request.
• The sale of combustible products or materials is prohibited.

Exhibitors are responsible for the safety, delivery, assembly, staffing, dismantling and removal of their stand and any materials allocated to their space. Essential Christian reserves the right to charge for the removal of any materials left by an exhibitor and for any cleaning required as a result of an exhibitor’s activity.

9. Dispute

In all matters of dispute, you should email the Exhibition Manager at exhibit@springharvest.org setting out the circumstances in full. Your complaint will be carefully considered, and you will receive a written decision. If you are dissatisfied with this response you should refer the matter to the Chartered Institute of Arbitrators for mediation or arbitration.

10. Governing Law and Jurisdiction

This agreement and any disputes arising out of or in connection with its subject matter are governed and construed in accordance with the law of England. The parties to the agreement hereby irrevocably agree that the Courts of England have exclusive jurisdiction to settle any dispute or claim that arises out of, or in connection, with this agreement.

Other information can be found in the Spring Harvest 2025 Guide for Exhibitors.

Last revised August 2024.