Welcome

. . . to the registration process for Spring Harvest 2025

You can use this form for anyone joining a Kids or Youth Programme at the event

 

Registration for the Kids programmes is then completed when you arrive at the event by going to the relevant venue (from 3pm on Monday, see programme for details) to let the team know you are there and still want to attend. You will be asked to confirm a few details and given any necessary paperwork or info about the programme

For those registering for the Youth programme, once this form is completed, you can just turn up to your sessions, hurrah! See the programme for details.

Please watch this short video that will explain the registration process


Also, if you are a young adult who is used to support in the youth programme and would like a little help in the adult programme, we hope to be able to offer you some support. Please look at the programme when it's available to see which celebration will be most appropriate for you. Please select Young Adult Support below if that applies and we will contact you to talk about how we can help.

What best describes your relationship to the person being registered?
Your contact details

We need your email address to confirm this registration and to communicate about the programme.

We will use the mobile number as the main point of contact at the event. 

Address
  • Enter the postcode in the postcode field
  • Select the correct address from the popup list
  • Click on the "Select This Address" button, or just double click on the appropriate address.
  • You may need to ensure that the postcode letters are capitals for this to work.
  • You can enter the address manually if it is not found or it is not a UK address.
If you want, you can add up to four other contacts (they should be at the event)
Where and when are you coming?

Please tick the day or days you are coming.

Details of the child being registered.
Your details

We are asking about gender here to help with sorting into groups/teams.
If the person is gender non-conforming, please answer Other here and select the option under additional support to tell us what pronouns would be preferred.

  • Enter the date directly in yyyy/mm/dd format (Yes, year first! We know this is unusual)

         OR

  • click on the calendar icon next to the field and, on a computer, select the month and year at the top, and then select the year to change the decade
  • on a mobile or tablet you can usually touch the year to change the year, then swipe to change the month

If you are filling this in on behalf of someone in your group and do not know the exact date of birth, please make an approximation and use the first of the month.

Please select the group the child will be attending

Groups will be displayed based on the date of birth entered above.
If more than one group is displayed you may choose between them.
To change your mind just unselect the group and the options will re-appear.

Child will be under three months old at Spring Harvest

We are not able to look after children under 3 months old within the Kid's programme, but they can be taken into the adult programme with parents/carers. 

Registration is not necessary

The person detailed is too old for the youth programmes and does not need to be registered unless additional support is to be requested.

No date of birth entered yet

Groups will be displayed when the date of birth has been entered above.

Unfortunately we can not offer the 'Collect from evening only' option in Minehead.

If you are a lone parent/carer, let us know as we might be able to help make the programme more accessible for you.

Photography

Please note that photographs may be taken in this venue. If you do not wish the registered person to be photographed please tick the box below.

Please note that photographs may be taken in this venue. If you do not wish the registered person to be photographed, please make this known to the Programme Leader in the venue.

Please note that photographs may be taken in this venue. If you do not wish the registered person to be photographed please go to the Spring Harvest Team Office at the start of your week.

Groups/Teams

If your child would like to be in the same colour group/team (depending on programme) as someone else attending their programme, please let us know that child’s name, and their church/town to help us identify them. We can only offer this for one child.
Your child must be registered by 30th March 2025 in order to be placed into a colour group/team with someone else. Any requests made after this will not be taken into account.

Please note – we will endeavour to place children in the same colour group/team, but cannot guarantee they will be in the same small group within that colour, as small groups are worked out in different ways by different leaders.

Additional support

We will do everything we can to try to cater for the needs of the person you are registering. The more information you can give us, the more likely we are to be able to help. However, our resources are finite, and the availability of team with the skills required is also a limiting factor, so we may not be able to meet the needs of every person, and we are not able to offer one-to-one support. At first, if the person's needs are complex, we may ask you to stay with them until the team is confident that they have settled, or until the leaders are satisfied they can provide good care.

For more information regarding additional support please see the accessibility page on our website .

Please tick any needs that apply to the person you are registering (or none) - additional data will be requested if required.

Does your child have, or are they being assessed for, an EHC plan?

Additional Needs

Please help us to understand the needs of the person you are registering and how we may be able to help them access the programme.

Please tick all that apply then complete any of the questions that appear.

It really helps our team to have a photo of the registered person.
Please note that the maximum file size is 1Mb and the maximum resolution is 2500x2500 - you may need to change the picture size if using mobile phones to take the picture.

Please upload one here

Add/Replace Photo

Please select a photo capture option below

Contact Photo Preview Image
The file/image you are uploading exceeds the maximum 1MB size. Please reduce your file size.
Physical Disability

What are your child’s physical needs, and how will this impact their participation in the programme?

What would help make the programme more accessible for them?

Hearing Impairment

Please tell us about their hearing needs (you can select more than one)

Please let us know more about sign languages used and any other hearing needs if you selected those options.

What (if any) additional support would be helpful in the programme?
(i.e. none, make sure they have understood instructions, need to be looked at when spoken to etc)

Visual Impairment

Please tell us about your child’s visual impairment (ie level of sight, any named condition etc).

What (if any) additional support would be helpful in the programme?
(i.e. none, make sure they have understood instructions, large print resources etc)

Additional Needs

 

Please tick any of the following that apply

Please describe their needs, behaviour, potential triggers etc.

What does your child enjoy doing? For example, playing with certain toys, listening to music, drawing etc.

What helps them to calm down/feel safe when in an escalated state?

Are there things we can put in place in the programme to help your child?

Please let us know the level of support they require.

One-to-One Care

Please note that we are unable to provide one-to-one care.

If your child needs that level of support, a family member or trusted friend may accompany them in the programme.

Please give us the names of those who will be providing one-to-one care on the next page.

One of the members of our additional needs team will call you before the event to talk through supporting this person.

Please detail the level of support they get at school or church

Health

Please tell us about the health conditions they have

How will this impact their participation in the programme?

Are there things that it would be helpful for us to put in place for them, if we are able?

Medication

Spring Harvest Team are not medically trained and cannot be responsible for ensuring medication is taken at specific times.

In a medical emergency the team will contact the emergency services.

For non emergency situations, Butlin's will be asked to provide medical assistance.

People who can and do administer their own medication, such as an inhaler, may do so as required.

Team members may administer a limited list of medication. They may do so only if they have received appropriate instruction and have signed authorisation. Please note that team may not always be able to adminster all medication listed below. Please speak to the Programme Leaders or Co-ordinators for more information.

If a person needs a medication that is not on the list below, they may administer it themselves or you will be asked to do so for them.

Covered Medication

Only the following may be administered by Spring Harvest Team and only on the following conditions:

  • Inhaler
  • Piriton
  • Nebulisers
  • Epi-pen
  • Rectal Diazepam
  • PEG feeding
  • Buccal Midazolam
  • Naso-feeding
  • Treatment relating to diabetes

Team members may administer from this limited list of medication if they have received appropriate instruction or training either from parents or guardians of the child or a medical practitioner or healthcare professional and if this form has been completed.

The person being registered may need the following medication (tick all that apply)

Who can administer medication?

Please chose one of the two options below. Please note that during the second stage of registration at the programme venue you will need to agree a named team member if you wish the team to administer medication.

Does your child require any other medication?
Who can administer the additional medication?

Additional Information

Is there anything else we should know? Please give details below.

What languages do they speak?

Are there things we can put in place in the programme to help your child, if we are able?

Emotional/Social/Sensory Details

Please give us some information about the issues we should be aware of.

Are there things we can put in place for them (if we are able)?

Identity Details

Please tell us how they identify.

Please detail their preferred pronouns and whether there are things we can put in place for them (if we are able).
We will try to honour their pronouns but cannot guarantee to get it right all of the time.

Other Details

Are there things we can put in place for them (if we are able)?

Additional Information

Is there is anything else we should be aware of so we can ensure that they and those around them can fully thrive in the programme at Spring Harvest? Please include any allergies that have not been mentioned elsewhere on this form.

One-to-one Carers

Please give us the names of up to four people who will be providing one-to-one care

Declaration

I declare that I am the person with parental responsibility for the child named in this form. I understand the information on this form will be used by Spring Harvest Team to help fulfil their roles in looking after this child whilst in their care.

I further declare that Spring Harvest staff are allowed to hand over this child at the event to the holder of the Child Collection Ticket, or to the person named in this form as having parental responsibility (on production of proof of identity). If there is any doubt whatsoever, even on the production of the Child Collection Ticket, as to the authority of any person attending to collect this child, then Spring Harvest are authorised to keep this child in their care until they can establish that person’s authority.

I am aware that video clips may be used during the programme up to and including a PG certificate.

If this child has an allergic reaction and needs immediate treatment during the programme, I give permission for this to be carried out by trained team members.

Spring Harvest team will change nappies if needed while your child is in their session. Please speak to the Programme Leader if you have any questions regarding this.

In the unlikely event of an accident I give my permission for any necessary medical treatment to be given by the nominated first aider. In a medical emergency I understand the emergency services will be called if necessary and they will decide how best to help this child. I understand that Spring Harvest will always try to contact me in the first instance

I declare that I am the person with parental responsibility for the child named in this form. I understand the information on this form will be used by Spring Harvest Team to help fulfil their roles in looking after this child whilst in their care.

I further declare that Spring Harvest staff are allowed to hand over this child at the event to the holder of the Child Collection Ticket, or to the person named in this form as having parental responsibility (on production of proof of identity). If there is any doubt whatsoever, even on the production of the Child Collection Ticket, as to the authority of any person attending to collect this child, then Spring Harvest are authorised to keep this child in their care until they can establish that person’s identity.

I give permission for this child to be taken on short outings on resort. I understand this may include Butlins' rides or other play area facilities (under proper supervision).

I am aware that video clips may be used during the programme up to and including a PG certificate.

If this child has an allergic reaction and needs immediate treatment during the programme, I give permission for this to be carried out by trained team members.

In the unlikely event of an accident I give my permission for any necessary medical treatment to be given by the nominated first aider. In a medical emergency I understand the emergency services will be called if necessary and they will decide how best to help this child. I understand that Spring Harvest will always try to contact me in the first instance.

I declare that I am the person with parental responsibility for the child named in this form. I understand the information on this form will be used by Spring Harvest Team to help fulfil their roles in looking after this child whilst in their care.

I understand that if this child is aged 8 or over, they will be allowed to leave the programme unaccompanied only if I give permission for them to do so. Otherwise, if the child is aged 7 or under, or I have not given permission for them to leave unaccompanied, I give Spring Harvest team permission to hand over this child at the event to the holder of the Child Collection Ticket, or to the person named in this form as having parental responsibility (on production of proof of identity). If there is any doubt whatsoever, even on the production of the Child Collection Ticket, as to the authority of any person attending to collect this child, then Spring Harvest are authorised to keep this child in their care until they can establish that person’s identity.

I give permission for this child to be taken on short outings on resort. I understand this may include Butlins' rides or other play area facilities (under proper supervision).

I am aware that video clips may be used during the programme up to and including a PG certificate.

If this child/young person has an allergic reaction and needs immediate treatment during the programme, I give permission for this to be carried out by trained team members.

In the unlikely event of an accident I give my permission for any necessary medical treatment to be given by the nominated first aider. In a medical emergency I understand the emergency services will be called if necessary and they will decide how best to help this child. I understand that Spring Harvest will always try to contact me in the first instance.

 

I declare that I am the person with parental responsibility for the child named in this form. I understand the information on this form will be used by Spring Harvest Team to help fulfil their roles in looking after this child whilst in their care.

I understand this child will be allowed to leave the programme unaccompanied only if I give permission for them to do so. Otherwise, I give Spring Harvest staff permission to hand over this child to the holder of the Child Collection Ticket, or to the person named in this form as having parental responsibility (on production of proof of identity). If there is any doubt whatsoever, even on the production of the Child Collection Ticket, as to the authority of any person attending to collect this child, then Spring Harvest are authorised to keep this child in their care until they can establish that person’s authority.

I give permission for this child to be taken on short outings on resort. I understand this may include Butlins’ rides or other play area facilities (under proper supervision).

I am aware that video clips may be used during the programme up to and including a PG certificate.

If this child has an allergic reaction and needs immediate treatment during the programme, I give permission for this to be carried out by trained team members.

In the unlikely event of an accident I give my permission for any necessary medical treatment to be given by the nominated first aider. In a medical emergency I understand the emergency services will be called if necessary and they will decide how best to help this child. I understand that Spring Harvest will always try to contact me in the first instance.

I declare that I am the person with parental responsibility for the child/young person named in this form. I understand the information on this form will be used by Spring Harvest Team to help fulfil their roles in looking after this child/young person whilst in their care.

I am aware that video clips may be used during the programme that are age appropriate.

If this child/young person has an allergic reaction and needs immediate treatment during the programme, I give permission for this to be carried out by trained team members.

In the unlikely event of an accident I give my permission for any necessary medical treatment to be given by the nominated first aider. In a medical emergency I understand the emergency services will be called if necessary and they will decide how best to help this child/young person. I understand that Spring Harvest will always try to contact me in the first instance.

I declare that I am the person named in this form. I understand the information on this form will be used by Spring Harvest Team to help provide appropriate care and resources at the event. 

I am aware that video clips may be used during the programme that are age appropriate.

If I have an allergic reaction and need immediate treatment during the programme, I give permission for this to be carried out by trained team members.

In the unlikely event of an accident I give my permission for any necessary medical treatment to be given by the nominated first aider. In a medical emergency I understand the emergency services will be called if necessary and they will decide how best to help me. 

I am submitting this form in accordance with the above declaration.

Thank You

Thank you for registering your child or young person for their programme at Spring Harvest, we have received your registration.

You will receive a confirmation email. This may take up to ten minutes to arrive. If you have not received it by then, please email info@springharvest.org and ask for it to be re-sent.

If you have more than one child to register, please click back on the link to the registration form that you used to register this child (rather than refreshing your page).

Completing Registration

If your child is in one of the kid's programmes (not youth), you will need to complete your registration when you arrive at the event –. The event programme will give you details of venues and times.

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